Student Presenters
Important Notes for Presenters
- Students are encouraged to present individually, but they may present in pairs if two students collaborated on a research project. Students who worked in collaboration with two or more students must break themselves up into groups of no more than 2 students.
- Students presenting in pairs must each register separately.
- Students presenting in pairs must work together to compose a single abstract, and use the same abstract for each individual registration. If each student in a pair has a different abstract, we will randomly choose one to be included in the conference program.
- Make sure to get your mentor's approval before submitting your abstract on the online registration form.
- If you answer "yes" to the question "DOES YOUR ABSTRACT OR PRESENTATION INVOLVE PROPRIETARY RESEARCH THAT CAN NOT BE PUBLISHED OR MADE PUBLIC?" your abstract will not be included in the online program.
Oral Presentations
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- Each individual presenter will have 12 minutes to discuss their research with 3 additional minutes for Q&A. Groups of two have 16 minutes to present with 4 additional minutes for Q&A. (presentation lengths updated 7/24/24)
- Each student presenter (or group) must have a slide presentation (not a poster) ready for the conference. If there is any sound within a slide presentation, we encourage students to test the presentation with a friend, mentor, or coordinator before the day of the conference. Email Kirsten Kung to find out if your presentation room is equipped with speakers.
- Presenters will be grouped into panels of 3-4 presentations with related topics. Each panel discussion lasts 60 minutes.
- Each discussion will be facilitated by a moderator -- typically a faculty member, staff, postdoctoral researcher, graduate student, or academic researcher.
- The presentation rooms will be equipped with a laptop for use by presenters. Please have your presentation accessible at least 2 different ways (e.g. in your email, Google Drive, flash drive) to ensure you are able to retrieve it during your panel.
How to Present
We held a "How to Present" seminar on Wednesday, August 7. If you were not able to attend or would like to review the information discussed during the seminar, click below to access the recording, which covers session format, and presentation guidelines and tips.
Attendance
SRP students are required to attend the conference in its entirety.
As a way of supporting their fellow scholars, student presenters are expected to attend other panels, as well as the opening and closing remarks. Please keep your schedules open on both days of the conference to ensure your availability. Check the SRC website on August 11 for the presentation lineup.
Attendees may visit multiple panels during each session, but only enter and exit between presentations, not while someone is giving a presentation. All presenters are expected to remain in their own presentation panel for the entirety of the session.
Undergraduate Library Research Prize
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- All UC San Diego students who participate in the Summer Research Conference are eligible to apply for the Undergraduate Library Research Prize, an award that recognizes excellence in using Library resources.
- The application deadline is typically in early-May.
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Frequently Asked Questions
My research is still ongoing and I can only present what I have at the time of presentation. Is this OK?
At the Undergraduate Research Hub (URH), we understand that research is never "complete" -- it is an ongoing process and the significance of previous outcomes can be changed at any point based on new data or analyses. It is perfectly fine to present on a project that is not yet finished, as long as you clarify that this is the case. This is, in fact, a common occurrence at scholarly conferences.
Can my friends/research team/family etc. attend?
Yes! We encourage you to invite anyone who has been part of your ongoing intellectual journey, however directly or indirectly. Guest registration is free, and guests can register on the days of the event. However, we encourage guests to register in advance, as that will make things faster for them to check in on the day of the event. All guests, whether they registered in advance or not, should check in on the days of the conference at the reception area of the Price Center Ballroom West. Click here for a map of the Price Center. Having an accurate count of the number of attendees is very helpful to us in continuing to get support for these conferences in the future.
Meals are not included in guest registration.
Who will be in the audience? How should I pitch my presentation?
Most attendees will be members of the UC San Diego community, including other undergraduate presenters like yourself, members of the research groups to which the various presenters belong (PIs, colleagues, postdoctoral fellows and graduate students, research scientists, labmates), and staff. There may also be members of other institutions in the San Diego area. Many of these attendees may be somewhat familiar with the material you're presenting. However, you should expect members of the broader community to be present who do not have any knowledge or expertise on your presentation topic. While you do not have to create a presentation that is accessible to the lay person, you should be prepared to answer questions from someone who is not an expert in your field without using too much specialized jargon.
What should I wear?
We suggest dressing in business casual attire. Try to avoid casual items like sweatshirts, hoodies, and tank tops, and try try to avoid items with overly bold prints, graphics, or logos that might be visually distracting. Be sure you are wearing wearing clothes and shoes that are comfortable.
How to Write an Abstract
Click below to watch the video on how to write a research abstract.
Undergraduate Research Hub
Phone: (858) 534-1774Email: ugresearch@ucsd.edu
Drop-In Hours (Walk-In): Monday to Friday, 9:00 a.m. – 4:00 p.m.
Drop-In Office Hours (BRC): Odd Weeks, Tuesdays, 3:30 - 4:30 p.m. at the Black Resource Center (Map Link)
Appointments: Please visit the Contact Us page for appointments with specific advisors
Location: Student Center Building B, 1st Floor
Wayfinding Address: 9358 Mandeville Lane, La Jolla, CA 92093
Mailing Address: 9500 Gilman Drive, Mail Code 0311, La Jolla, CA 92093-0311
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